Four smart portals and full branch and finance management, built around you with no templates
Stop losing clients to chaotic appointments and accounts!A smart system made for your centre, working around the clock
- Medical clinics
- Aesthetics & medical spas
- Nutrition clinics
- Labs & radiology
- Multi-branch centres
We don't hand you an ordinary website or boxed software. We build your centre one complete system that works in real time across four portals of its own: client booking and follow-up, the secretary and assistant, the doctor's specialty screen, and a central command portal for branches, reports and every pound in and out.
- Consultations and sessions booked and confirmed on WhatsApp and the client portal, with no one at reception involved.
- Four portals with their own permissions: doctor, secretary and assistant, patient, and branch management.
- Tight financial control of every branch: revenue in, expenses out, the till and doctors' shares.
- A system made 100% around how you work, owned by your centre for good, with no monthly subscriptions.
- You own the system, no subscriptions
- Patient data encrypted and protected
- Full training for your reception and nursing team
The 4 portals
Four smart portals, in sync at every moment, and everyone in your centre sees only their own screen
Permissions kept strictly apart and data shared live between the client, reception, the consultation room and senior management.
1Client booking & self-service portal
A polished experience for your clients, open 24/7, that saves reception 70% of its calls and time
- Instant smart booking: clients choose the branch, specialty, doctor or specialist and a slot that's genuinely free, with instant confirmation on WhatsApp.
- Sessions and packages wallet: clients follow their own remaining laser, spa, slimming or physiotherapy sessions, and everything they've used.
- Medical vault and results: e-prescriptions, weekly diet plans, and lab and radiology reports to download the moment they're issued.
- Appointments and payments: requests to move a visit, the full history of past visits, and remaining payments and instalments at a glance.
- Automatic alerts and instructions: the branch location on the map and preparation instructions before a consultation, test or session, sent on their own.
2Secretary, assistant & front-desk portal
Complete control of the clinic's flow, the waiting room, the rooms and the front-desk till, without a single slip
- Appointments, rooms and devices: a smart drag-and-drop calendar that keeps doctors, laser rooms and machines from ever clashing.
- Live waiting-room queue: check patients in, watch real waiting times and send each one to the consultation room in one click.
- Assistant and nursing prep: weight, blood pressure, blood sugar, pre-session photos or an InBody report, entered before the patient goes in so they're already on the doctor's screen.
- Front-desk cashier and shift closing: consultation fees, package sales, instalments and petty cash, with every shift's till closed to the last piastre.
- Doctor's orders in real time: the moment a consultation ends, reception sees what to charge and the review date the doctor set.
3Doctor & specialist portal
A fast, uncluttered consultation screen that gives you everything about the patient in seconds
- The file opens itself: as the patient walks in, their screen opens in front of you with their history, allergies, past visits and imaging.
- Exam tools for your specialty: an interactive dental chart, before-and-after comparisons for aesthetics and laser, weight and diet curves, or pregnancy and rehab tracking.
- Smart e-prescription engine: prescriptions and medical requests written in seconds from your saved templates and protocols, then printed or sent on WhatsApp.
- Straight to reception: mark the services done in the room and the next consultation or session, and they pass to the reception screen at once.
- Your own performance: each doctor sees their schedule, patients' ratings and their own share or revenue, within the permissions the centre's owner sets.
4Management, branches & finance portal
A central command room where the owner follows every branch and every pound, from anywhere in the world
- Every branch, one tap away: switch between your branches or see combined reports across all of them, on one shared patient database.
- Every pound in and out: live tracking of every pound that enters the till (cash, card, InstaPay, transfers) and every pound that leaves as expenses or purchases.
- Doctors, labs and suppliers: doctors' and specialists' shares worked out automatically, with balances and payments to dental labs and supply companies kept in view.
- True net profit: the exact net profit of every branch and sub-clinic, after running costs, doctors' shares and materials.
- Strict permissions and an audit log: precise permissions for each member of staff, and every edit, cancellation or discount recorded with their name and the time, so nothing can be tampered with.
How a patient's booking runs itself, without interrupting you
- The patient reaches outA patient messages you on WhatsApp or opens your medical website, at any hour of the day or night.
- Answered and scheduledThe system offers times from your real schedule and confirms the visit on the spot, with no one on your team involved.
- On your clinic dashboardThe booking appears straight away for reception and for you, with the patient's full details.
- Reminder and follow-upHours before the visit, the patient gets a reminder with your clinic's location on the map, so they turn up on time.
Branches & finance
Complete financial and administrative control of every branch, from your phone, at any time
No more guesswork in ledgers and spreadsheets. Your system records every movement of money, in and out, and turns it into live reports.
Branch comparison and combined reports
More than one branch? Compare them at a glance on consultations, package sales, occupancy and costs, while patients walk into any branch with the same medical file and session balance.
Money in and money out, to the pound
- In (revenue):
- daily and monthly revenue from consultations, sessions, packages, instalments and insurance claims, split by cash, card and InstaPay.
- Out (expenses):
- every fixed and variable cost per branch (rent, salaries, electricity, supplies, lab payments and advertising), so you know where the centre's money goes.
Doctors' and specialists' shares, settled
No more complicated sums at the end of the month. The system works out each doctor's or specialist's share, as a percentage or a fixed amount per service, after supplies or lab costs, and issues a statement ready to pay.
Operations and growth reports
Know in numbers which service earns the most, which doctor brings patients back most often, how many appointments are cancelled, and when each branch is busiest and quietest, so your marketing decisions are the right ones.
Enterprise modules
Enterprise-grade modules built around every detail of your centre
Tools that complete the four portals, added to your system as your centre needs them.
Medical inventory and supplies
Each session or consultation is linked to the supplies it uses (filler, Botox, dental materials, lab kits), deducted from the branch's stock automatically, with instant alerts for shortages and expiry dates.
Botox 100u · 4 left · low-stock alert
AI agent on WhatsApp
A receptionist that never sleeps: it answers patients in natural language, explains services and prices, offers the free slots and books the visit into the system by itself.
Booked at 2:16 AM · no staff involved
Contracts, companies and medical insurance
Separate price lists, discounts and co-payments for every company, syndicate or insurer, with combined monthly claims issued in one click.
October claim ready · 214 visits
Smart waiting-room screen
A modern display for the TV in your waiting room that shows patients' numbers and the room to go to, so no one crowds the reception desk.
Number 24 · please go to room 3
Labs, suppliers and instalments
Orders from dental labs and suppliers of devices and materials tracked precisely, with patients' instalment schedules and automatic reminders when a payment falls due.
Instalment due 1 Nov · reminder sent
Loyalty, offers and retargeting
Targeted WhatsApp campaigns for your clients, such as a reminder of the six-month review or offers for special occasions, to sell more to the people who already trust you.
Six-month review reminder · 38 sent
Why custom?
Why leading doctors are leaving boxed software for a system of their own
Packaged clinic software is designed to be sold to thousands of clinics in exactly the same shape. We cut the system to fit yours.
Ready-made software and templates
- Crowded screens full of menus and fields that have nothing to do with your specialty.
- You and your receptionist bend your daily routine around the software's limits.
- Thin accounting that misses real branch expenses, doctors' shares, and cashier and InstaPay shifts.
- Subscription fees that never end, and the day you stop paying, you lose access to your own system.
- The same generic look as hundreds of other clinics, saying nothing about your name or standing.
- No way to change a screen or add your own idea, because the software is closed and identical for everyone.
A system tailored to your clinic by ONXCODE
- A clean, fast interface drawn around the real steps of consultation and admin in your clinic.
- The system adapts to the way you work, saving consultation time and making reception's job easier.
- Full control of money in and out, shift closing, and every branch's accounts brought together in one place.
- A one-time investment, and the system belongs to your centre for good, with no monthly rent.
- A refined identity carrying your clinic's name and logo, so patients trust you from the first visit.
- Complete engineering freedom to add any feature or integration you think of, whenever you need it.
Specialties
A system that takes the exact shape of your specialty
A dental practice runs nothing like a medical spa, a nutrition clinic or a diagnostic lab. Pick your field and see how we tailor the system to your work.
Dermatology, aesthetics, laser & wellness spas
Session packages, laser and spa rooms, and client balances, managed smartly
Aesthetic and wellness centres live on a luxurious client experience, with many rooms and specialists working at once. We build your centre a system that rules out clashing bookings and runs packages and memberships on its own.
- Session, laser-pulse and spa membership packages that deduct from the client's balance at every visit and remind them when it's time to renew.
- Separate, synchronised calendars for laser rooms, skin-care and massage rooms, and the doctors' consultations, so nothing ever overlaps.
- A protected, fully secured photo archive in each client's file to compare results and follow their progress across sessions.
- A WhatsApp assistant that presents your treatments and offers and books sessions around the clock, without tying up reception.
Clinical nutrition, weight loss & body contouring
Diet plans, InBody readings and slimming sessions, followed precisely
A nutrition clinic succeeds on steady follow-up and motivation. We design a system that ties each patient's weekly measurements to their diet plan and their body-contouring sessions.
- A digital progress record for weight, body fat and muscle that compares InBody readings visit by visit in clear charts.
- Personalised diet plans and weekly programmes, built and sent straight to the patient on WhatsApp or to their account on your platform.
- Packages for localised slimming and body-contouring devices, with their sessions scheduled automatically.
- Automatic check-ins and encouragement, plus reminders of weekly consultations, so patients stay on the programme.
Radiology centres & medical laboratories
Tests booked, home visits arranged and results sent the moment they're approved
Fast, accurate results are what set a lab or imaging centre apart. We build a digital system that connects patients and referring doctors to your centre in real time.
- Lab results and radiology reports (PDFs and high-resolution images) sent to the patient on WhatsApp and a results portal as soon as they're approved.
- Smart booking for tests and home sample collection, with the patient's location pinned on a map and the collector routed to the door.
- Automatic WhatsApp instructions before each test, such as fasting hours or scan preparation, so patients arrive ready.
- A private portal where contracted doctors and companies can review their patients' results easily and securely.
Dental & smile design
Multi-visit treatment, plans and lab accounts, managed end to end
Dentistry lives on careful follow-up and treatments that stretch across many visits. We build your clinic a system that ties each treatment plan to the schedule and the payments, without friction.
- A simple interactive dental chart to record what's planned and done on each tooth, in one tap during the exam.
- Multi-visit treatments (implants, braces, veneers, root canals) scheduled for you, with a reminder before every session.
- Clear tracking of each patient's payments, braces and prosthetics instalments, and dental lab accounts.
- An elegant before-and-after gallery on your website that shows your work and draws in cosmetic cases.
Orthopaedics, physio & specialist clinics (OB-GYN, paediatrics, internal medicine)
A fast medical file, a smart prescription and steady follow-up
Whether you run an orthopaedic and rehab clinic, an obstetrics and gynaecology practice or a paediatric clinic, we tailor a consultation screen that shows everything about the patient in seconds.
- History, X-rays, lab results and physiotherapy and rehab programmes filed the moment they arrive, one click from the patient's file.
- Tools for your specialty, such as a pregnancy-week calculator and scan reminders for obstetrics, or vaccination schedules and growth charts for paediatrics.
- A smart e-prescription that keeps your usual medicines and treatment protocols, ready to print or send to the patient in seconds.
- Automatic follow-up after surgery or a consultation that sends the doctor's instructions and review dates on WhatsApp.
Medical centres, polyclinics & multi-branch groups
One command centre for every doctor, clinic and account
A complete engineering solution for owners of larger centres that brings every specialty, doctor, reception desk and account into a single control room.
- Schedules for dozens of doctors, rooms and machines run side by side, with double bookings ruled out entirely.
- A reception and patient-routing screen that organises arrivals and cuts crowding in the waiting areas.
- Accurate accounts for doctors' and specialists' shares, corporate and insurance contracts, and the centre's daily and monthly revenue and costs.
- Permissions for every role (reception, nursing, accounts, doctors, centre manager) to keep data private and work orderly.
Tracks
Engineering tracks that grow from a single practice to a group of branches
Built from scratch and owned by your centre for good, with no templates and no compulsory monthly subscriptions.
Single clinic, one branch
A medical website and the core booking portals
From EGP 25,000
Paid once, and the system is entirely yours (one branch).
- A premium website in the doctor's name, built to rank on Google.
- A smart client booking portal, online around the clock and linked to the clinic's schedule.
- A core secretary portal for the day's appointments and the waiting queue.
- A core doctor portal with the day's patient list and each patient's essential file.
- WhatsApp confirmations and reminders for every booking (one branch).
Most requested
Specialist centre & complete finance
All four portals, specialty records and finance in and out
Priced by the modules you choose
Built for busy clinics, medical spas and specialist centres.
- Everything in the core track, with all four portals and full permissions.
- The full specialist doctor portal: specialty charts, photo and imaging archive, and the smart e-prescription.
- Session packages, laser and spa balances, and room and device scheduling.
- Complete finance: front-desk cashier, shift closing, money in and out, instalments and doctors' shares.
- Detailed reports on revenue, expenses and net profit.
Multi-branch groups & AI automation
The enterprise system for many branches, inventory and an AI agent
A proposal drawn up for you
Technical and financial, after the free engineering analysis session.
- All four portals, specialty records and the complete finance suite.
- Multi-branch management with one patient file and combined and comparative reports across branches.
- A conversational AI agent on WhatsApp that answers and books around the clock.
- Inventory and medical supplies, supplier accounts and insurance companies.
- Self-service lab and radiology results, and a smart call screen for the waiting room.
How we work
Four considered steps from your vision to a system running in your clinic
- 01
A consultation about how you work
We meet on a focused call to understand your specialty, what gets in the way of your appointments or records, and how you picture your clinic's system.
- 02
Screens designed around you
We design the system's screens and dashboard to be clear and simple, so they feel effortless for you and your reception team.
- 03
Engineering and smart integration
Our engineers build the system from scratch on modern technology, connecting the database, booking and WhatsApp to the highest standards of security and speed.
- 04
Launch, training and ongoing support
We hand the system over ready to use, train your clinic staff in minutes, and stay with you for support and future development.
FAQ
Clear answers to the questions doctors ask most
01. Is it ready-made software on a monthly subscription, or will my clinic own it?
We don't sell boxed software or force monthly subscriptions on anyone. At ONXCODE we build your clinic a custom system from scratch that belongs to you and your medical centre for good, cut entirely to what you need.
02. My time as a doctor is very tight. How much time and effort will building the system take?
We know how much your time is worth, so all we need from you is a single 20-minute consultation call to walk us through how your clinic works and what you'd like. Our engineers take the design and build from there, right through to handover.
03. Will an ordinary receptionist find the dashboard easy to use?
Absolutely, and that's the real difference between us and complicated ready-made software. Because we tailor the dashboard to your clinic alone, it holds only the buttons and screens you actually need, with no clutter, which makes it easier and quicker than the apps people use on their phones every day.
04. Are patient data and the clinic's accounts fully secure?
Yes, completely. Your system runs on its own isolated database that serves your medical centre alone, with full data encryption and precise permissions that decide what each member of staff can see or change.
05. Can I start with the booking system and the website now and add more features later?
Yes, with full flexibility. We build on a modern architecture designed to grow, so you can start with the medical website and smart booking and add new admin or medical features whenever you're ready.
Ready to run your practice and its branches precisely, around the clock?
Choose your specialty and the portals you need. An ONXCODE engineer will get in touch to map out your system with you, free of charge.
ONXCODE, your engineering partner for digital transformation
We build smart, fully tailored software for clinics, medical centres and companies, with no templates.
+20 111 769 8650What happens next
- 1We replyWe reach out on your preferred channel to book a time.
- 2Discovery callA focused call with a senior engineer about your goals and bottlenecks.
- 3Your proposalA clear plan with fixed milestones and pricing.
Free consultation, no obligation.